Faculty/staff fall tuition waiver deadline

Dear Faculty and Staff,

Are you or an eligible family member taking NMSU courses this semester? Did you know you might be able to take classes without paying the tuition cost? You can find information on the Tuition Remission benefits on the Benefit Services website. This is a reminder that the online Tuition Waiver submission process for Fall 2017 is currently available through November 1, 2017.

Dependent children, under the age of 25 and unmarried, are eligible to use the dependent tuition remission program as undergraduate or graduate students. Please note dependents (including spouses/domestic partners) who have a Graduate Assistantship with NMSU will not be eligible to use the tuition benefit.

Tuition Taxability:

Please visit our taxability website to determine if your enrollment situation is taxable. All taxes will be assessed on the employee’s paycheck that is issued on November 30, 2017. You will need to plan ahead to budget accordingly.

Haven’t submitted your form but need to? Follow these instructions:

  1. Login into MyNMSU.
  2. Select the Employee tab from the menu.
  3.   In the launchpad window on the left side of the page, click the Employee folder and select Employee.
  4. On the Employee page click they hyperlink for the waiver you would like to submit.
    1. Select Tuition Waiver – Employee/Spouse to submit a waiver for yourself or your spouse/domestic partner’s classes; or        
    2. Select Tuition Waiver – Dependents to submit a waiver for your child.
  5. Whenever a change is made to the student schedule, the tuition waiver must be re-submitted online to re-calculate taxability. The previous credit will be removed from the student account and re-applied when the waiver is re-submitted, and approved (if applicable), by the deadline.

Note:

  • Employee waivers require supervisor approval and approval must be granted before the first fee deadline to avoid payment plan fees.
  • Waivers not approved by the waiver deadline will be considered denied by the supervisor and the benefit will not be available to the employee for the semester.
  • Waiver credits should appear in the student account within 2 business days when submitted for a child or a spouse/domestic partner; and within 2 business days after approval from a supervisor when submitted for an employee.

Important considerations for employees taking courses:

Both the employee and their supervisor should be mindful of the dual role as student and as a faculty or staff member.  It is important to be aware of and abide by all applicable rules and procedures that pertain to the privilege of this benefit in order to avoid any conflict of interest or conflicts of commitment.

Employees who take a course during working hours may be required to make up the time spent away from their work (or take annual leave) unless enrollment is a requirement for continued employment.  Arrangements should be made with the employee’s immediate supervisor and the supervisor should perform the necessary oversight to ensure appropriateness.

Supervisors should never have the responsibility of grading individuals whom they supervise.  Also, efforts performed for classes should not be performed during work time, unless it has been approved by the supervisor and does not interfere with the duties of the NMSU job.

Important Deadlines Approaching:

  • September 15, 2017– Last day for waivers to be submitted and approved to avoid the recurring monthly $10 fee.
  • November 1, 2017– Last day for waivers to be submitted and approved.

Helpful Links:

If you need further assistance with this process, please contact Benefit Services at 575-646-8000 or benefits@nmsu.edu.